• Login to Your ActiveNet Account
• View your class or camp proposal

• Submit your class proposal | Next Proposal Period: Fall 2025 Classes (collected in May)
• Submit your summer camp proposal | We are no longer accepting Camp Newport 2025 proposals. Please contact your Coordinator with any questions.

• Submit Exhibit A to authorize an approved representative for your organization.
• Parental Consent Form-Background Check
• Subcontractor Fingerprint Procedures

• Accident Report 
• Cancelled, Refund & Transfer Activity Form
• Direct Deposit Change Form
• Emergency Form - ACE
• Emergency Form - Camps
• Emergency Form - General
• Incident Report
• Late Log
• Work Parking Permit Application (Please note the parking permit approval process is not immediate and you need to wait for an email from donotreply@getapermit.net confirming you are officially in the system before you are free to park in metered spaces without paying. If it has been more than 5 business days, please contact your Coordinator/Supervisor to check the status.)

• Instructor Handbook
• Instructor Handout (Summer)
• Instructor Handout (ACE)
• Marketing Guidelines & Opportunities
• Marketing: Flyer Templates. 8.5 x 11 flyer templates are designed in Canva and include all required elements for marketing City programs. No paid subscription required for use. Instructors to print after City staff review.
• RSS Class Manager Instructor Guidelines (proposal app instructions)
• RSS Class Manager Instructor Guidelines for Camps
• Subcontractor Fingerprint Procedures

For more information and links to current brochures, please visit newportbeachca.gov/ace.

• Production Calendar: 2024-2025
• ACE Team Contact List
• Instructor Handout + FAQ

 
A.C.E. Seasons for 2024-2025 School Year:

Anyone interested in becoming an instructor must complete the Contract Instructor Application.

The application process is very thorough and can be lengthy. Timeline from initial contractor meeting to achieving approved Contract Instructor status can vary from 3-4 months, depending on the how quickly and accurately paperwork is completed and returned. Applications are kept on-file for one year. Submitting an application does not guarantee becoming a Contract Instructor.

Requirements may vary depending on the nature of the program. General requirements include: 

• General liability insurance coverage of $2,000,000 occurrence, $4,000,000 aggregate
  • Those working with minors will be required to obtain additional Sexual Abuse/Molestation (SAM) coverage
• A City of Newport Beach Business License
• Background check and fingerprinting for all staff and volunteers

The City retains a percentage of registration fees collected. Different percentages include the ones listed below where the left-hand number indicates the percentage of activity fees a contractor could expect to collect. The City additionally collects an administrative processing fee of $5/transaction and a non-resident fee which are not reflected in the percentage split. Contractors are responsible for setting their activity fees and the City will provide feedback based on current market rates.

• 65/35: This is our standard split for all classes and camps at City facilities and parks.
• 70/30: This percentage is offered for programs held at OASIS, a non-City facility, or at beaches operated by the City.
• 80/20: This percentage is available to qualified organizations offering programs designed for those with Special Needs, private lessons, or for classes offered through our After Class Enrichment (ACE) programs at school sites throughout the City.

Once a complete application has been submitted, you can expect:

1. Our team will review a new application to assess for a variety of things, including program demand, facility or amenity availability, and existence of duplicate offerings or services.
2. An informal interview will then be scheduled with City staff to ensure our teams are a good fit for one another and the proposed program aligns with our Department needs.
3. If interested, our team will contact at least two professional references.
4. All collected information will be reviewed by our management team.
5. If approved, the organization's authorized signatory will be invited to schedule a fingerprint and background check through the Newport Beach Police Department.
6. Once cleared, our Administrative Support Specialist will send paperwork up to the City Attorney's office to generate a contract.
7. We will schedule an ~hour long meeting to review a new contract and initiate the process of collecting all necessary supporting documents including business license, signed contract, and proof of insurance.
8. When contracts and required paperwork are submitted and approved, a profile will be created in our registration software, ActiveNet, and the new contractor will be invited to submit a class proposal for the upcoming season.